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Events Calendar

Calendar Help

1.1 Using Calendar Views [top]
The calendar provides several different views for browsing events.

1.1.1 Day View [top]
Day view displays all of the events scheduled on a single day. The events are listed in the order they are scheduled to occur, with untimed and day-long events appearing first.

You can get to the day view screen in several ways:

1. Click the "Day" navigation link in the upper left corner of the calendar display.

2. In week view, click the header of the day you'd like to view, for example "Wed Aug 15."

3. In month view, click the number of the day you'd like to view.

From day view, you can view detailed information about events by clicking their titles.

1.1.2 Week View [top]
Week view displays one week's worth of events at a glance. The events are separated by day and listed in the order they are scheduled to occur. Untimed and day-long events appear first on each day's listing.

You can get to the week view screen in several ways:

1. Click the "Week" navigation link in the upper left corner of the calendar display.

2. If week numbers are displayed in month view, you can click the week number link in the upper left corner of each Sunday. These links indicate the position of the week in the year (the first week of the year is "week 01," for example, and the last is "week 52").

From week view, you can view detailed information about events by clicking their titles.

To move to the next or previous weeks, click the arrow links located on the right and left of the week title ("<<" or ">>").

1.1.3 Month View [top]
Month view displays a month's schedule at a glance. For each day, events are listed in the order they are scheduled to occur, with untimed and day-long events appearing first.

You can get to the month view screen in several ways:

1. Click the "Month" navigation link in the upper left corner of the calendar display.

2. In year view, click the name of a month.

From month view, you can view detailed information about events by clicking their titles.

To move to the next or previous months, click the arrow links located on the right and left of the month title ("<<" or ">>").

1.1.4 Year View [top]
Year view (if enabled on your system) provides a display of the current year at a glance. To view more detailed information about a month, click its name.

To display year view, click the "Year" navigation link at the upper left of the calendar display.

In this view, days that have events scheduled are shown in bold.

1.1.5 Event View [top]
Event view displays detailed information about a single event. To get to the event view screen, click the name of an event.

In event view, you'll find the complete details of the event, including date, time, location, and a full description.

1.1.6 Audience Highlighting [top]
The calendar allows you to highlight events by audience. The audience links are located in the upper right of the calendar display. When you click an audience link, the calendar display change color to call attention to the events scheduled for that audience. To change the audience focus, click another audience link, or click the "All" link to return to the default view.

1.2 Searching for Events [top]
To access the search form, click the "Search" navigation link in the upper left corner of the calendar display.

You may search the calendar by date, keyword, event type, and/or special audience. If you leave a search field blank, the system will search without regard to that parameter. For example, if you don't check any special audiences, the system will search events targeted to all audiences.

By default, the search will ignore events that have already occurred. If you would like to include past events in your search, click the "Include events that have already occurred" checkbox.

1.3 Adding, Editing, and Deleting Events [top]
If this option is enabled by the site administrator, you may contribute events to the calendar.

1.3.1 Adding an Event [top]
To add an event:

1. Click the "Add an Event" link, located in the lower left corner of the calendar display.

2. Enter your username and password, or if this is your first event, create an account by filling in a short registration form.

3. Fill in the following:

- the name of the event

- the event type

- a description of the event (optional)

- a related web site (optional). For the web site, please supply both the name of the site and the address, or URL.

- the target audience(s) for the event (optional)

4. Click the "Continue" button to move to the scheduling form.

5. Fill in the following:

- the event's location (optional). If the location is not on the pop-up menu, use the write-in field.

- the event's start date. If this is a one-day event, enter the date of the event.

- the event's end date, if this is a multi-day or repeating event (optional).

- the event's starting time (optional). If the event doesn't have a particular time associated with it (if it is a holiday, for example), leave this field blank.

- the event's ending time (optional).

6. If this will be a repeating event, fill in the following:

- the event's repeat type. An event that runs several consecutive days would be "Daily." One that repeats every Saturday, for example, would be "Weekly." One that repeats the first of every month would be "Monthly by Date." An event that repeats every third Monday of the month, for example, would be "Monthly by Day." Christmas Day (every December 25), for example, would be "Yearly by Date," while Thanksgiving (the last Thursday in November) would be "Yearly by Day."

- if the event repeats weekly, select the days on which it repeats.

- Frequency. In most cases, Frequency will remain the default "1." If, however, you would like the event to repeat every other week (or every other month, day, or year), enter "2" for Frequency. For every third week (or month, day, or year), you would enter a Frequency of "3," and so on.

7. Finally, decide whether or not you'd like this event to be featured on the site home page. This option only applies if the site has integrated calendar events into its home page.

8. When you're done entering information, click the "Finish" button.

A message will appear onscreen indicating when your event will appear on the calendar. Some sites require administrator approval before posting new events.

1.3.2 Editing an Event [top]
To edit an event:

1. Click the "Edit a Listing" link, located in the lower left corner of the calendar display.

2. On the Public Edit Menu, select the type of information you'd like to edit:

- If you need to edit the event name, description, type, audiences or web site, click "Edit an Event."

- If you need to edit the event location, date, time, or repetition schedule, click "Edit an Event Schedule."

- If you need to cancel or change the time of an instance of an event (a single meeting of a weekly class, for example), click "Edit an Instance of an Event."

3. You will see a listing of events that you have permission to edit. You may only edit events that you created. Select an event by clicking its title.

4. Modify the desired information and click "Update."

A message will appear onscreen indicating when your modifications will appear on the calendar. Some sites require administrator approval before posting changes.

1.3.3 Deleting an Event [top]
If the administrator has enabled this option, you may delete events that you posted on the calendar.

1. Click the "Edit a Listing" link, located in the lower left corner of the calendar display.

2. On the Public Edit Menu, select "Edit an Event."

3. You will see a listing of events that you have permission to edit. You may only edit events that you created. Select an event by clicking its title.

4. Click the "Delete" button at the bottom of the form.

A message will appear onscreen indicating when your deletion will take effect. Some sites require administrator approval before deleting events.

1.3.4 Updating Your Account [top]
You can change your username, password, full name, or e-mail address associated with your account.

1. Click the "Update Your Account" link, located in the lower left corner of the calendar display.

2. Modify the desired information and click "Update."